MIDC Position Available: Part Time Administrative Assistant

The Michigan Indigent Defense Commission is seeking an Administrative Assistant to join the office on a part-time basis. The ideal candidate will have excellent communication skills and be willing to complete a variety of tasks. The position will begin as part-time employment with an estimated 20 hours per week; it could be made full-time in the future based on the office’s need.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned as necessary:

• Provide administrative support to the staff members of the Michigan Indigent Defense Commission;
• Independently perform a variety of operational or administrative tasks requiring a thorough knowledge of Commission policies and procedures;
• Answer incoming phone calls to the office main line; direct calls or answer questions as directed;
• Handle logistics for events and meetings. Arrange meeting facilities and hotel accommodations as requested; coordinate preparation, reproduction, and distribution of handout materials and instructional aids; and coordinate catering arrangements;
• Draft, type, edit, and format various documents using Microsoft Office software. Review documents for grammar and spelling;
• Maintain office calendar;
• Take and distribute MIDC meeting minutes;
• Receive and distribute incoming mail. Prepare outgoing mail;
• Process invoices for payment;
• Maintain division files, activity reports, and statistics; retrieve and search as necessary.

QUALIFICATIONS
EDUCATION AND EXPERIENCE
The job requires knowledge of a specialized nature, normally acquired through a general high school education and from specialized training such as that acquired in the first year of college, technical or business school in word processing, writing skills, office management, and related areas.

Three or more years of progressively more responsible experience in administrative level office experience, as well as advanced knowledge of word processing, database and spreadsheet applications.

CERTIFICATES, LICENSES, REGISTRATIONS
Occasional travel may be required, a valid driver’s license is preferred.

TO APPLY
Electronic submission of application materials is preferred. Cover letter and resume may be e-mailed to: careers@michiganidc.gov with “Administrative Assistant” in the subject line. If you are unable to submit materials electronically, they may be mailed to the MIDC at 200 N. Washington Sq., 3rd Floor, Lansing, MI 48933.

APPLICATION DEADLINE: November 30, 2015

AN EQUAL OPPORTUNITY EMPLOYER