Position Available: Administrative Assistant
SUMMARY
The Michigan Indigent Defense Commission (MIDC) is seeking an Administrative Assistant to join our office. The ideal candidate will have excellent communication and organizational skills and be willing to complete a variety of tasks for five staff members. The salary range is $34,000 – $40,000 depending upon experience.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned as necessary.
• Provide administrative support to the staff members of the MIDC.
• Attend MIDC meetings, take and distribute meeting minutes.
• Independently perform a variety of operational or administrative tasks requiring a thorough knowledge of MIDC policies and procedures.
• Answer incoming phone calls to the office main line; direct calls or answer questions as necessary.
• Handle logistics for events and meetings. This may involve coordinating handout materials, reserving meeting space and arranging catering.
• Draft, type, edit, and format various documents using Microsoft Office software. Review documents for grammar and spelling.
• Receive and distribute incoming mail. Prepare outgoing mail.
• Process invoices for payment.
• Maintain various files and reports.
• May assist staff members in various research projects.
QUALIFICATIONS
EDUCATION AND EXPERIENCE
The job requires knowledge of a specialized nature, normally acquired through a general high school education and from specialized training such as that acquired in the first year of college, technical or business school in word processing, writing skills, office management, and related areas.
Three or more years of progressively more responsible experience in administrative level office experience, as well as advanced knowledge of word processing, database and spreadsheet applications. The preferred candidate will have a knowledge of Michigan’s criminal justice system and previous experience in a law firm or as a paralegal.
CERTIFICATES, LICENSES, REGISTRATIONS
Occasional travel may be required, a valid driver’s license is preferred.
TO APPLY
Electronic submission of application materials is preferred. Cover letter and resume may be e-mailed to: careers@michiganidc.gov with “Administrative Assistant” in the subject line. If you are unable to submit materials electronically, they may be mailed to the MIDC at 200 N. Washington Sq., 3rd Floor, Lansing, MI 48933.
APPLICATION DEADLINE: February 16, 2016
AN EQUAL OPPORTUNITY EMPLOYER